Microsoft 365 Voice

In this episode, we’re breaking down Microsoft Loop, focusing on its components and workspaces. We’ll explain how they differ, how they work together, where they’re stored, and how they boost productivity. Plus, we’ll demonstrate how Loop integrates with Outlook and Teams with some practical examples.

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In this episode, we talk about Microsoft Data Loss Prevention (DLP) tools in M365 and how does it work in Microsoft Teams. We deep dive into the 4 different types of DLPs in M365:

1. Cloud DLP: for Exchange Online, SharePoint Online, OneDrive and Microsoft Teams
2. Endpoint DLP: for the Endpoints, like Windows 10, 11, and other devices
3. DLP for non-Microsoft cloud repositories: enforced through Microsoft Defender for Cloud Apps (DLP for Cloud App Security)
4. On-premises DLP
   

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In this episode, we continue our talk about the accessibility features within Microsoft, and specifically the ease-of-use features of:

1. Focus feature on Windows 11
2. Color filters feature in Windows 11
3. Read aloud, a feature that we had fun trying out during the podcast and it worked really well.
   

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In this episode, we’re addressing a question from the audience about when to use a Teams Shared Channel versus just sharing a Team externally with a guest for outside collaboration. We break down the main differences between the two, talk about the pros and cons of each, and share some tips on how to make the most out of both options in different situations.

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In this episode, Sarah shares with us her work and experience with the accessibility features in Microsoft 365. M365 offers a lot of ways to overcome accessibility in many services, however in this episode, we focus on 4 items:

• Personalized closed captioning in Teams meetings
• Personal transcription settings and the filter on specific words
• Immersive Reader
• Inline translation

In the future, we will be hosting another episode to talk about more accessibility elements in M365.

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In this episode, we address a question from our audience about when to use Azure AI Services, Copilot or Microsoft Syntex. We will review the use cases for each scenario, what to use when and what are the advantages of each Microsoft AI service.

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In this episode, we answer a question from the audience: When would you use the new colored folder feature in OneDrive for Business and is it worthwhile to use?

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In this episode, we are excited to host a special guest, Liz Sundet, Senior Program Manager, Customer Experience at Microsoft, to talk to us about Viva Amplify. Viva Amplify is a new tool that helps you communicate effectively with your employees. Liz shares with us how this App lets you orchestrate your corporate communications, publish, and analyze your news, marketing campaign and posts, in one place. We also dive into where Viva Amplify is built on, and where it pushes the news and posts to different platforms within Microsoft 365.

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In this episode, we take a comprehensive plunge into the Microsoft Purview Unified Audit log, unraveling its capacity to enable organizations in vigilant monitoring and meticulous activity tracking. Our dialogue encompasses the significance of Microsoft Purview Audit Premium, set to be free with E3 or E5 this September. We also discuss the Storm-0558 threat that took place in July 2023, and how Microsoft responded to mitigate this issue. Moreover, we outline the distinct divergences within the Audit logs, contingent on the utilization of either an E3 or E5 license.

Important links:

1. Analysis of Storm-0558 techniques for unauthorized email access: https://www.microsoft.com/en-us/security/blog/2023/07/14/analysis-of-storm-0558-techniques-for-unauthorized-email-access/
2. Microsoft Blog announcing the new change to audit events that are available with standard licenses: https://www.microsoft.com/en-us/security/blog/2023/07/19/expanding-cloud-logging-to-give-customers-deeper-security-visibility/?ranMID=24542&ranEAID=TnL5HPStwNw&ranSiteID=TnL5HPStwNw-HD0Iy8FEe1Ypa.QDOprQkQ&epi=TnL5HPStwNw-HD0Iy8FEe1Ypa.QDOprQkQ&irgwc=1&OCID=AIDcmm549zy227_aff_7593_1243925&tduid=%28ir__cevxmjhgxskfdzrubqrmalsqxe2xepde1rz1h9g900%29%287593%29%281243925%29%28TnL5HPStwNw-HD0Iy8FEe1Ypa.QDOprQkQ%29%28%29&irclickid=_cevxmjhgxskfdzrubqrmalsqxe2xepde1rz1h9g900
3. Microsoft’s Threat Intelligence Blog: https://www.microsoft.com/en-us/security/blog/topic/threat-intelligence/?sort-by=newest-oldest&date=any
   

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In this episode, we take a deep dive into Microsoft Viva Pulse, the latest product from the Viva suites that helps you measure and improve employee engagement. We also discuss what Viva Glint is and how it differs from Viva Pulse. Finally, we show you how the two products can complement each other and provide insights into your organization’s culture and well-being.

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In this episode, join us as we unveil an exciting lineup of community events set to unfold in the latter half of the year. We’ll be taking you through an enticing roster of conferences where we’ll be sharing our insights, captivating presentations, and giving you an exclusive look at the exciting events we’re organizing right in our local cities. Get ready for a whirlwind of inspiration and connection!

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In honor of reaching our remarkable milestone of 100 episodes, we proudly present a star-studded lineup of distinguished guests who have graced our previous podcasts. Joining us for this special occasion are Karuana Gatimu, Microsoft Principal Program Manager, Customer Advocacy Group; Heidi Jordan, Senior Modern Workplace with Avanade; and Mark Kashman, Senior Product Manager at Microsoft. In this special edition, we recapped some of the previous episodes, talk about the community work all our super star guests have contributed to over the years, and we chat about the latest product announcements within the M365 and Power Platform stacks.

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In this episode, we discuss Project Archimedes, a new feature of Microsoft Syntex that gives you big data analytics for your OneDrive and SharePoint content, so you can derive rich security and capacity insights at scale. We revealed how to configure it and discuss the use case scenarios such as reports on data security in SharePoint or basic reporting on storage.  

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In this episode, we embark on a journey through the extraordinary realm of Microsoft Viva, delving into the intricate details of each product. Discover how these tools can be harnessed to their fullest potential, unlocking immense benefits for your personal and professional growth.z

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In this episode we talk about the new Microsoft Syntex – SharePoint Advanced Management (SAM) Add-On. SharePoint Advanced Management offers organizations a robust set of tools and features to enhance collaboration, content management, and information governance. We go through the list of all the featured where we explain what they do and how you can use them best.

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Our latest podcast episode is dedicated to an in-depth discussion of the newly launched Microsoft Teams channel experience, where we provide a comprehensive overview of the extensive UI changes that have been introduced, the improved process for creating posts and announcements, the enhanced functionality for pinning channel posts, and the highly informative information panel that offers an array of valuable insights about each channel, making it easier than ever for users to stay organized and productive.

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In a recent announcement, Microsoft introduced Copilot, a groundbreaking tool that utilizes Large Language Model and Microsoft Graph to enhance productivity across various apps in Microsoft 365. Our discussion today covers the functionality of Copilot, including its integration with Outlook, Teams, Word, Excel, PowerPoint, and business chats. Additionally, we delve into the topic of Microsoft Copilot security, providing a comprehensive overview.

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In this episode, we delve into the functionality and advantages of OneDrive’s Known Folder Move (KFM) feature, which allows users to seamlessly backup important local folders like My Documents, My Pictures, and Desktop to OneDrive. We also cover how to enable or disable KFM, how to deploy it, and identify various use case scenarios where this feature can prove incredibly useful.

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In this episode of M365 Voice, we dive into one of the latest updates to Microsoft 365 – the pronouns feature. As part of Microsoft’s ongoing commitment to fostering diversity and inclusivity, this feature allows users to add their preferred pronouns to their profiles. Join us as we explore the functionality, discuss best practices for enabling and managing pronouns, and examine where this information is stored within M365.

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In this upcoming episode, we’ll have the pleasure of hearing from Edith Young, a trailblazer in the tech industry, as she shares her thoughts on the challenges and opportunities facing women in IT today. Throughout the interview, Edith shares valuable advice on overcoming obstacles and leveraging one’s unique strengths to achieve professional fulfillment in the fast-paced world of information technology. We also discuss the importance of diversity and inclusivity in the tech industry and how to keep pushing towards this subject.

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We are thrilled to host Chris McNulty, Director of Product Marketing for Microsoft 365, to talk to us about Microsoft Syntex. We had a great discussion about the latest releases and announcements about the product, the roadmap of the product and a lot of exciting new releases coming up in the next few months. We talk about pre-built models, content assembly, contract management, AI, Viva Topics, and many other great features.

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In this episode, we are thrilled to have Stephen Rose, Senior Product Marketing Manager at Microsoft, and host of the Inside Microsoft Teams podcast (https://aka.ms/insidemsteams), join us as our special guest. Stephen brings a wealth of knowledge and enthusiasm for technology to the conversation, and we are honored to share it with our audience. During our chat, we delve into exciting topics such as the latest AI features in Teams, Teams Rooms and Devices, Teams 2.0, and Teams Premium.

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In this episode, we are delighted to host our newest Microsoft MVP, Heidi Jordan, to talk to us about her experience and approach in business process automation. She shares with us how she addresses business needs, the tools she uses, and how she transforms the requirements into a world class automated application.

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In this episode, we share with our audience our personal investment in Microsoft 365 in 2023. We discuss what areas we want to focus on, learn, and improve on. Let us know what you think of this personal list and what is your improvement list for 2023?

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In this episode, we decided to do a recap of the Microsoft 365 Community, the events we have been hosting or presenting at, the upcoming events that we are part of, and the new site that was launched in the fall about the community. This episode has a lot of information for the organizers, speakers, and attendees on how to host, speak or attend an event.

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In this episode, we talk about PowerShell and how to manage your tenant. We discuss different PowerShell modules, what are our favorites cmdlets from SharePoint Online to Teams, to Azure AD or Group management, and what is the vest way to automate your actions with PowerShell. We also discuss custom reports and customization for your tenant with some PowerShell commands.

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In this episode, we discuss what is Azure Conditional Access Policies, how to manage them and the best way to deploy them. We talk about how you can test your policies before you make them active, how to keep your tenant clean and Antonio’s top three policies.

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In this episode, we review the features of Power Automate, how you can integrate it with your personal and professional like, and we give examples on when to use it. We talk about how you can get started with Power Automate to build your workflows and the great capabilities it offers to any organization.

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In this episode, we review a question about citizen developers and how opening the tenant to the users to be able to create apps and workflows. We discuss the pros and cons of allowing citizen developers creating apps, then we express our professional and personal opinions about this topic.

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In this episode we answer a question from the audience about which service do we use when creating a form; do we use a Microsoft Form, Power Apps, or a Microsoft List. We dive into the details of each application; we discuss the pros and cons of each and what are the best scenarios for each one of them.

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In this episode, we review the new Microsoft Loop service and how you can use it with Microsoft Teams. We review how Microsoft Loop service is built and where the files are stored and accessed from. We also discuss Loop in Outlook Web and how users can collaborate with emails.

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In this episode, we discuss a question from the audience about having multiple SharePoint Syntex Content Center in one tenant. We review some requirements organizations might have, security requirements, licensing reasons, or other needs that a company might require more than one Content Center.

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In this episode we go deep dive answering a question from our audience about what does Microsoft Defender do? Antonio gives it a great overview of the Microsoft Defender family: Defender of Office 365, Defender for endpoint, Defender for identity, Defender for Cloud Apps, Defender for cloud, and Defender for IoT. Then we go in details explaining each service for Defender.

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In this episode, we review the details and steps to deploy a large-scale migration, that consists of 20,000+ users and over a 100TBs of data. We discuss in detail the different stages of such a migration from the analysis phase, to planning, to pre-migration, migration, then training and support. In this episode, we focus on the SharePoint on-premises to Online migration and what specifics companies will need to consider when moving to the cloud.

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In this episode, we share our experience with Microsoft Forms and how do we use it on a personal or professional level. We discuss the different use cases, what is the app used for the most, and we compare it a bit with other forms platform within M365.

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In this episode, we dig into our personal experience on how we use OneDrive to manage our work-related files. It is always great and interesting to see and compare how each one of us handles OneDrive usage differently. A lot of great tips from the podcasters in this episode.

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We are live again from the M365 conference in as Vegas, asking some of the speakers about: What M365 application do you start your workday in everyday? We have two teams: Team Antonio and Team Sarah & Mike. Watch until the end to find out who won!

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We are live from the Microsoft 365 Conference in Las Vegas, recoding in person, and interviewing few speakers about two questions. In this episode – question 1, we ask our guests about their opinion on inbox zero, is it achievable or a loaded book. We split the podcasters into Team Sarah and Team Mike; watch until the end to find out who won!

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After wrapping up a great week at the Microsoft MVP Summit, we thought about a special episode that talks about our experience in becoming a Microsoft MVP. We review the process to be nominated to an MVP, what are our passion about it, the benefits of having the award and what it means to all of us.

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In this episode, we review out top 10 picks in the new features and announcements about Microsoft Lists. Each one of us has their top ones and we go into a round robin to review our preferred ones, explain how they work, and when they are being released.

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In this episode, we discuss our personal experiences in using Planner to manage our daily activities. We share with our audience quick tips on creating and managing tasks, how do we create sub-tasks and our preferences in using Planner for our projects. We show a demo how you can quickly stand up a new Planner and assign tasks in a timely manner.

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In this episode, we discuss the Microsoft Teams breakout rooms, how are they used and what’s the best use case scenarios with this feature. We review how they can be configured, managed, and deployed within your tenant and how you can set it up within your meeting.

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In this episode, we discuss the best practices managing Global Admin accounts, how to properly secure them and steps to make sure you protect confidential information from Global Admins. We review few secure methods that can prevent illegal access to your tenant, and you can control this privileged access to your content.

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In this episode we discuss re-certifying or re-attesting your content in Microsoft 365 to meet compliance or regulation within your organization. Often, companies would like to have the content owners to re-validate their content permission, to make sure the content is only accessible by the right people. We discuss the options to re-attest the content and what options are taken against old content.

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In this episode we address this question from one of our listeners: We are just beginning to use office365. We have our important documents in OneDrive. We wish to share these files with others. Should we jump to teams? Or can we start sharing the files on SharePoint.

We review the options of sharing files from OneDrive or SharePoint, and where is the best to collaborate and co-author documents. We discuss the pros and cons of each option, and we give our recommendation, taken into consideration compliance around the documents.

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In this episode, we will discuss a popular topic about comments about disabling news article comments in your tenant. There are multiple ways to disable them from the tenant level down to the pages level. Each scenario has a different use case, where we discuss how to best achieve taking control of the page comments.

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In this episode we start a series of few sessions to review all of Microsoft Viva components, Learning, Insights, Topics and Learning. We start with Viva Connections, the gateway to the employee experience, where we review the purpose and use of it, how to configure and deploy it to your organization. We get a bit of technical to review the requirements and the steps to implement Connections.

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In this episode, we answer a question from our audience how and where I can upload files from SharePoint to Teams. We explain the architecture of Teams backend and the scenarios you can move files around or where files are stored in Teams. We expand our discussion to explain where the data storage of all the services is associated with Microsoft Teams.

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A common question from our listener is how to protect offline documents downloaded by the users after they no longer work for the organization. We discuss in this episode options with security labels with Microsoft Information Protection and what is the best way to protect the company’s content. We review different scenarios and of course we recommend a process to control and protect sensitive information whether it is in an online or offline mode.

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In this episode, we discuss a topic that all of us has faced regarding upgrading your content within SharePoint Online. Do we ever have to upgrade again once we have migrated to Microsoft 365? We talk about how new features are being released in SPO, and when it is necessary to do another migration/revamp of content in your portal. Does the technology drive the update in M365 or is it driven by other design change decisions?

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In this episode, we discuss a question from our audience about the best practices on how to handle meeting notes using Microsoft 365. We review few options on how to best take meeting notes, whether you use Microsoft Teams notes classic or modern, using OneNote or even emails, we discuss options and use cases for each scenario.

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In this episode, we step away a bit from the technical discussion to share our experience about difficult IT projects. We discuss how we deal with projects that can go off the rails, whether it is related to scope, timing, budget, unexpected issues, or resources.

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In this episode, we discuss the use of Planner in our project, how do we take advantage of its features and what are the gotchas in this product. We also compare Planner to other tools and what to use best and when.

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In this episode, we review the use of OneDrive in our professional and personal lives. We review how the difference use of the consumer OneDrive vs. OneDrive for business, the sync client, sharing files internally and externally, and securing your content. We also discuss the use of the sync client with SharePoint and the integration between OneDrive and Microsoft Teams.

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In this episode we discuss the use of OneNote on a personal side and in a Team. We review notebooks stored in your OneDrive or in a SharePoint site and how do you sync your notebooks across your devices. We review how to manage your old notebooks and the most efficient to organize them all.

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In this episode, we discuss a very popular topic about your information architecture in M365. Where do you stop your control over your information architecture in M3365, specifically in SharePoint Online and Microsoft Teams? Where do you draw the line allowing your business users to manage your SharePoint sites, lists, library, folder, or metadata. Do you go the wild west route, allowing the users to manage the information, or do you have a governing body manage that?

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In this episode we review the concept of self-service licensing where Microsoft 365 users will be allowed to purchase licensing independently from their corporate license, using a corporate or personal credit card. This self-service licensing applies to Power Apps, Power Automate, Power BI, Microsoft Project, and Visio. We opt-out options for administrators and some tips on how to better manage your licenses in your tenant.

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In this episode, we address the question from our audience on how we can automate metadata in SharePoint Online documents. We propose few solutions that we have traditionally implemented such as default column values, document properties, bulk editing, workflows, or SharePoint Syntex.

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We are excited to have Mike Fitzmaurice, aka “Fitz”, to talk about business processes and how it is different than automation. We discuss the flow of information, how to put your business needs first, regardless of the technology, and how you can build your process to make life easier for your day to day activities. Automating tasks does not mean automating a business process, but there is much more to building it in technology.

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In this episode, we step away from technology to discuss a common situation that has happened to all of us. How do we handle a situation where some people do not feel heard in work meetings, or people are always over spoken to? We review what strategies we have taken in the past, if such events happened to us or if we have experienced it happening to others. We talked about strategies how to address them and what is the best way to take back the control of the meeting. We also extend this topic to discuss the same issue happening when some tries to hijack your session while presenting in events, and how do you handle such a situation.

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In this episode, we are excited to have Matt Soseman, Senior Security Architect at Microsoft , to discuss Security within Microsoft 365. Lots of great information from Matt regarding best practices, how to approach securing your tenant, and how you need to think your security settings. We talked about MCAS, MIP labels, DLP policies and many other goodies around security guidelines.

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In our 50th episode we wanted to talk about our plans in 2021 for conferences and events and our hope to back in person when it is safe to travel again. We talk about the following conferences: M365 Virtual Marathon, Microsoft 365 Collaboration Hybrid Conference (June 2021), SharePoint Fest in Chicago, FC and Dallas, North American Collaboration Summit, European Collaboration Summit, and Microsoft 365 Collaboration Conference in Vegas in December 2021.

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With Microsoft Teams being the primary solutions  for collaboration, we address the question if we ever use SharePoint Online without Teams, and would we ever use SharePoint Online for collaboration without Teams. We discuss how and where SharePoint is used best, the ability to include your SharePoint Online communication sites, intranet, and other element of content publishing to the organization via SharePoint.

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In this episode, we discuss a very common question that most organizations face when it comes to opening Teams to external users and guests. We will address the best practices, what is required to better secure your tenant for external users and guests, and what are our recommendations to make sure you are on top of the ball game with Teams security settings.

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In this episode, we share with you our experience on how we manage our work tasks. We talk about Outlook tasks, To Do and Planner and share our ways to manage our daily lives.

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In this episode we are answering a question whether organizations user a default label when using Microsoft Information Protection. We dive into the details of MIP, what are the most commonly deployed labels, how to configure them and more information on how you can secure your data with MIP.

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We are excited to host Joanne Klein, Microsoft MVP, Advanced Compliance Specialist, and part of the Microsoft Blackbelt team, to discuss compliance in M365. In this episode, Joanne shares with us her thoughts and experience about the M365 compliance platform. We talk in detail about Information Protection, Retention, Records Management, File plan, and best practices to deploy compliance at a large scale.

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In this episode, we are delighted to have Chris McNulty, Director of Product Marketing, Office 365, to talk to us about SharePoint Cortex and the latest announcement of Microsoft Viva. It was great to hear his insights on Project Cortex, Topics, and details on SharePoint Syntex like document curation, auto labelling, document understanding, metadata processing, OCR, and many other goodies. We were also fortunate to have him talking about Microsoft Viva, Employee experience, Insights, and Learning in detail.

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We are excited to host Thomas Daly, Microsoft MVP, Collaboration Director at SOHO Dragon, to talk to us about Branding in SharePoint modern. We had fun talking to him about the possibilities of branding in the modern world, the limitations, and best practices to deploy your corporate branding in SharePoint Online. He walked us through his experience, what to do and what to avoid, and he definitely suggested no to try injecting code to change OOTB SharePoint behavior.

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We kick-off 2021 with a Podcast to introduce ourselves. This get to know your podcasters’ podcast is an opportunity for us to share with our audience our personal information, experience, what we like and do not like, and a brief overview of our daily lives.

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In this episode, we do a year in review of 2020 and what were our personal favorite moments of 2020. We talk about various technical and no-technical events, features, community contributions and the lifestyle changed by Covid-19. We reviewed many new features, and we shared our perspectives on each one of them. This is the last episode of 2020 and we will resume in early 2021 with the hope of a better year ahead. Happy New Year!

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In this episode, we are excited to have Laurie Pottmeyer, Senior Program Manager, Community lead for Microsoft Teams, joining us to talk about Microsoft Teams, new capabilities, latest releases, and future road map. We have taken turns to ask our guests a wide range of questions about new announcements, pro tips, personal experience with the product, and other great ways to use Teams. Laurie shares with us the best way to successfully deploy Teams, how to reach out for help from the Tech Community and what is on the menu for future releases.

Here are some online resources Laurie shared with us that can help you with your Teams adoption, planning, and deployment:

https://Aka.ms/teamstoolkit

https://aka.ms/successwithteams

https://aka.ms/teamscommunity

https://aka.ms/teamsroadmap

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In this episode we discuss how you can deploy Microsoft Information Protection labels. Should you use the out of the box labels, should you add more, and if you do, what is the magic number of sensitivity labels you should have in your tenant? We also talk about options on the deployment of the labels, best practices and what you should do and not do.

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Microsoft Teams’ usage is growing daily, and we are now more dependent on it in our daily communication and collaboration than emails. But does this mean we can achieve an inbox 0 and do not need to be dependent on our outlook? In this episode we discuss different opinions on how to best manage your communication and emails. Are you a team Sarah with less than 25 in your inbox, team Antonio with less than 400 or team Mike with an infinite ∞ emails? Let us know what you think.  

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We have the pleasure in this episode to host Heather, Power Platform Community Success Lead with Microsoft to talk about a dear topic to all of us. Heather is a leader in the Tech Community space and frequent speaker in many events and online promoting diversity, inclusion, equality, and a healthy workplace environment. Heather shares with us great tips on this sensitive subject and we learned so much from her own experience in this space.

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We are excited to have Bill Baer, Senior Product Manager, Microsoft Search, as our special guests to talk about the latest Microsoft Search announcements. Talking to Bill is like opening a treasure box to find so many goodies in it. In this episode, we will dive into Search Answers, Topic Search, Find Skills and Expertise, Image and Power BI Search, Personal Query History, the evolution of SharePoint Search to Microsoft search and many more. Bill also walks through the roadmap and the future of Microsoft Search within Microsoft 365.

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Microsoft recently announced at Ignite 2020 a new initiative from Project Cortex called SharePoint Syntex. In this episode we talk about the details of the new service and how Microsoft is transforming Content Services by adding AI and intelligence to content capturing. This is a game changer as it allows the platform to automatically classify, tag and apply retention to a document or form based when it scans its content. The human interaction is no longer needed, and this will drive the productivity of the users with content management. Watch this episode and let us know what you think.

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Many users are often confused when they collaborate with others when it comes to sharing files; they want to make sure they are sharing them securely and correctly. There are few different ways to share a file internally or externally using different platforms. In this episode, we shed the light on how you can share files, what are the use cases and where you can share them from. We also highlight the security around sharing files, and you can manage any file you shared with others.

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We are excited to have DC Padur, Product Manager at Microsoft, SharePoint Experiences, with us to discuss the SharePoint Home site and the latest announcements from Microsoft Ignite. In this episode, DC  answered many questions from us regarding the features of the Home site, scenarios where you can use it or not, the difference between a Home site and other communication site, and many other goodies.

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In this episode, we address the question if SharePoint Hub sites are actually site collections. We explain how Hub sites are configured, what are the features and you can enable a site to be a hub site. We go through multiple scenarios and we address the best practice to deploy Hubs for your intranets.

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Microsoft 365 Admins have the challenge to keep up with all the updates rolled out with the platform and will need a way to stay ahead of the users when it comes to changes. In this episode, we suggest multiple ways for the M365 Admins to make sure they are not overwhelmed with the constant changes, how to delegate and where to keep up with the evolving cloud.

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We are excited to have Mark Kashman, Senior Product Manager at Microsoft, with us to discuss the latest release of Microsoft Lists. In this episode, Mark answered many questions from us regarding the evolution of Microsoft Lists from SharePoint Lists, how Teams work with Lists, all the different templates, integration with other platform and services, availability, and many more.

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In this episode, we answer the question about what to where? Should I use a SharePoint Communication site or a SharePoint Team site? We explore the different features for both sites and the differences in each one of them, and we review what it means when you collaborate with others vs. when you share the information with the rest of the organization.

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Changes in Microsoft 365 are constant, and organizations always need to stay on top of the changes and how to address them. In this episode, we address how M365 admins can manage all the changes to make sure any updates are handled appropriately within the tenant. We review many different options to stay connected to all the changes and what are the best strategies to deal with this evolving cloud world.

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In this episode, we dive into security in Microsoft 365. Like nay other platform, hackers may attempt to get into your tenant to phish for information and cause disturbance in your daily work life. We review options on what to do when you have a data breach in M365 and what actions you should take to correct the breach. We also discuss measures that you can take to minimize the data breach and secure your tenant from future attacks.

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A common question and scenario we always face in our daily lives is how we refer to services in Microsoft 365. Few of the users are confused by the terms that are not familiar with and do not call the instance related to a service in its proper term. For example, we hear Team’s Teams or Planner’s Plan to refer to a Team or a Plan, where many users feel they are being repetitive. This episode shows our experience in the platform and how we converse with each other on a daily basis with the proper Microsoft 365 terms.

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In this episode, we discuss our most used Microsoft 365 mobile apps and which ones we use the most. We do another round table where we share our personal experience and the mobile apps and how we use them on daily basis.

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The question in this episode was “When to self-service or not”. We address this governance question on how to control the creation of Office 365 groups, SharePoint , Teams, Planner and Yammer Communities. It is a question that every organization faces to balance between proper governance and opening self-service creation to the end users. We provide multiple options on this topic and we share with you our best pick to manage the sprawl in your tenant.

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In this episode, we discuss the big question where you should start implementing Microsoft 365. There are many ways to deploy M365 and we review the best practice scenarios of which service to do first, but we also dive into the exceptions that companies must do. Even with the exceptions, we recommend some standard practices any organization should follow to have a proper deployment of the cloud without many re-dos or re-configurations.

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We address a new question in this episode about the top 5 Teams features any business user should know. We think there is a long list of great Teams features that everyone should know, and we address them in a fun round robin game. Each one of us presented a personal favorite Teams feature and described its functionality and why we like it. We hope you enjoy them as well!

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In this episode, we address the question on how fast we can onboard an organization into the Microsoft cloud. We review the deployment of the platform within normal circumstances and during COVID, explaining what organizations are doing to fast track the enablement of remote users. We also address how you can follow proper procedures to implement best practices when it comes to Security, Governance, and user adoption, even if you have accelerated the deployment of the Microsoft 365 services.

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In this episode we address the question of how to overcome the hurdles of SharePoint, how to get the users to be excited about SharePoint, and how to realize productivity gains. We talk about what to use when, plan for change management and adoption programs, communications to help organization foster adoption. We give tips on how to take advantage of the full potential of SharePoint and not only a file repository platform.

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In this episode we are discussing our favorite Surface devices and whether we have deployed it internally at different organizations. We talk about Surface Pro, Surface Laptop, Surface Go, or Surface Book, where each one of us is giving a personal favorite spin on our experiences with each device.

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In this episode we are addressing a new question on what to use when. When is a good case to use a Microsoft Teams Private Channel vs. a Yammer Community or a SharePoint site? This is a very common scenario we all run into when deploying Microsoft 365 to organizations. We answer this question by providing examples and suggestions on the use cases of each of the platform. We cover how to deal with Private Channels in Teams, what it means to have a private Yammer Community, or if you prefer to have a Private SharePoint Team Site. And of course, we did this over another wine/beer tasting but with a twist!

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In this episode, we are talking about the difference between a SharePoint Home site and Hub sites, and we are doing it with a social twist bringing some wine tasting and beer tasting during our recording. We will address the key differences between a Home site and a Hub site, what to use when and how we can switch between them.  

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In this episode, we answer the question about controls in Microsoft 365. This is a broad question that requires multiple answers from different angles. We addressed by talking about:

• User enablement
• Configuring security controls
• Planning which services to roll out when. Do we do a big bang deployment or group the services?
• Mobile deployment and Microsoft Intune
• Administration services and roles
  

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In this episode, we are addressing a new question about Teams Deployment and Teams Governance. With Covid-19 and many if us are working remotely, a lot of organizations are taking the fast track to migrate to the Microsoft cloud to keep their employees connected. This requires organizations to properly plan the deployment of Microsoft Teams and put some governance structure around to make sure they don’t end up with a Teams sprawl. This episode will address some of the options to quickly deploy Microsoft Teams without compromising its governance.

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In this episode, we dive into the M365 security settings to discuss how you can protect your data. We cover authentication options and identity protection, data security policies, Microsoft Cloud App Security (MCAS), Data Loss Prevention (DLP), protecting the content, limiting 3^rd party connectors in Power Automate, and how to protect sharing content from SharePoint and OneDrive.

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If you are new to Microsoft 365 or you have been using SharePoint for years and you are deploying Microsoft Teams, how do you manage the lifecycle of a document? Many organizations have Microsoft Teams for either private departmental collaboration, projects collaboration, etc. and they share information publicly to the Organization via an Intranet. Some use cases will require a department like HR, IT, Finance, etc., to share documents out of Teams to the Intranet so they are accessible by everyone.

This episode addresses many options regarding the management of your documents and a recommended approach to facilitate the document routing from Teams to everyone.

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Our HR and Corporate Communications department is nervous about GIFs and having Yammer groups about non-business topics. In this new episode we are discussing strategies to deploy Yammer in your organization.

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We are welcoming Sarah Haase, our new member to M365 Voice podcast, and we are discussing if Metadata, Content Types and Taxonomy are still relevant in SharePoint Online. All of us are sharing our experience and opinion in this topic and answering questions many of our clients have been wondering about.

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This episode covers what are the Private Channels in Microsoft Teams, how they behave and what is the underlying design of them.

We will cover the functional limitation, architecture, and the use cases to deploy a Private Channel vs. a New Microsoft Team.

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In this episode, we share our experience in working from home and how we are leveraging technologies like Microsoft Teams to stay connected with your peers. In addition to sharing our daily activities in a WFH environment, we dive into some Microsoft Teams features that will be very helpful in managing your online meeting and video chats.

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We are happy to have Sébastien Levert as our guest speaker in this episode to talk us about his experience embracing the development world in Office 365. He shared with us the journey he took from being a “SharePoint Developer” to a “Web Developer” in the cloud, and his recommendations on how to upgrade your skills.

Sébastien Levert Office Development MVP, a Microsoft Certified Software Developer and works at Valo Intranet. Seb is speaking regularly at conferences around the world like SharePoint Saturdays, European SharePoint Conference and European Collaboration Summit. Even though he loves travelling, he loves his local community where he is an organizer of the Quebec SharePoint User Group, an organizer of MSDEVMTL and an organizer of 2 SharePoint Saturdays (Quebec & Montreal). You can read Seb’s blog at www.sebastienlevert.com and you can follow his tweets at @sebastienlevert.

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In this episode we are talking about Microsoft’s new cloud service, Project Cortex, that serves as your organization’s knowledge network in the Microsoft Cloud helping your people become more productive utilizing Microsoft applications they already know.

Project Cortex can help your organization automatically gain valuable insights by capturing content, extracting data, organizing information and building a knowledge network from the information you already have. This allows your organization to improve compliance policies, enhance productivity and leverage knowledge quickly and easily. The new cloud service uses Artificial Intelligence (AI) to automatically and intelligently process content so organizations can immediately start to turn that data into knowledge.

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Office 365 Notification MC183135 (Roadmap item 52624) informs us about a new Roles page added to the modern Office 365 Admin Center. Tenants often have difficulty tracking exactly what account holds what administrative role, and the new page is designed to help. The change is now rolling out across Office 365.

In this episode we discuss the new Roles introduced in the Office 365 Admin Center, what they mean and how they can help organizations have better control over administrative privileges in their tenant.

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In this episode, we go deep dive into the latest announcements and features of Microsoft Search, the new features and the upcoming releases. This episode covers the following main topics:

1. New Microsoft Search Admin Center
2. Unified Search Experience across the platform
3. Semantic Search
4. Acronym Search
5. Customized Search
6. Graph Search API

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In this episode, live from Microsoft Ignite 2019, we are privileged to have Karuana Gatimu, Directory of Customer Advocacy Group at Microsoft, as our guest to talk to us about the latest Updates about Microsoft Teams.

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We launched our first episode at Microsoft Ignite 2019 with Laurie Pottmeyer, Senior Program Manager at Microsoft, to review the most exciting announcements in regards to Microsoft Teams.

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In this short episode, we will briefly talk about the M365 Voice podcasts, the purpose and the details of our future podcasts. This is an introductory podcast about the M365 VoicePodcast; it describes the type of podcasts, the frequency and the format. We will be talking about the Microsoft M365 suite, specifically about #Office365, #EMS, and #Windows10. Our Podcast will be monthly published on this site, YouTube channel and Apple Podcast.

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